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Conditions of Entry

Terms and Conditions

  • All works exhibited will be offered for sale. 
  • All works are hung at the Curator’s discretion.
  • Artists will receive a consignment receipt upon delivery of their artwork to the college. 
  • All works are subject 25% commission and to the relevant GST charges upon sale unless otherwise arranged with the curator. 
  • All supplied works must be clearly marked with the artist's name and artwork title. In the case of three-dimensional works submitted in quantity, individual saleable pieces should be numbered consecutively. Look for an email from ArtGalleria should you have work accepted. This will include a label you will need to attach to your work. 
  • All two-dimensional works must be strung, ready for hanging, except for large works, which are to be hung directly from D-shackles. It is recommended that non-framed canvases have painted edges and be sturdy, i.e. at least 25mm deep. Warped canvases will not be hung. 
  • All three-dimensional works will be ready for installation, including any fittings and directions provided with the work. 
  • A concise artist’s statement and photographs are requested for the website and exhibition signage. This will be entered through your artist’s portal 
  • By submitting artwork to the Downlands Art Exhibition, you give permission for photographs of your work to be taken by Downlands for publicity. (Public photography is prohibited during the exhibition.) 
  • Artist’s portal submissions must be completed no later than 31 July 2026. The curator will accept or reject works based on their suitability for the catalogue and the volume of submissions in a similar style. 
  • Due to the number of artworks we are managing, no item changes can be made upon delivery, only deletions. 
  • Delivery and collection times must be adhered to.  These will be published and updated on www.downlandsart.com 
  • No responsibility will be taken for works not collected at these times unless prior arrangements are received and agreed to in writing by representatives of the Downlands College Art Exhibition.     

Treatment of GST

(Use these examples to calculate the catalogue prices in your portal entries) 

Downlands College Art Exhibition responsibilities: 

  • Downlands College sells the artworks at a price nominated by the artist/supplier, on the understanding that the price is GST-inclusive. 
  • Commission on sales will be calculated on the GST-exclusive price. 
  • In addition, Downlands College will collect 10% GST on the commission (fee-for-service). This will be forwarded to the tax department by the College. 
  • Downlands College will provide the necessary receipts for registered artists/dealers/galleries to claim GST tax credits on commissions. 

Supplier Responsibilities if not registered for GST: 

  • Artists in this category must indicate their GST status in the contact details within their artists portal. 
  • The portal price quoted to the Downlands College Art Exhibition is the price at which the artwork will be offered for sale. 
  • GST will not be collected on the sale of the artwork , but will be collected on the sales commission. 

Example (if not registered for GST) 

  • An artwork is valued at $100. 
  • It is sold at $100. 
  • Commission (25%) payable to the College is calculated on the sale price. 
  • That is: Commission payable = 25% of $100 = $25 
  • The College will also collect 10% GST on the commission earned. That is: 10% x $25 = $2.50 
  • The College retains $27.50 and pays $2.50 GST. 
  • The artist is forwarded a cheque for $72.50. 
  • $27.50 + $72.50 = $100 initially received from the purchaser of the artwork.

Supplier Responsibilities if registered for GST

  • The supplier is responsible for payment of GST at 10% of the artwork's selling price if registered for GST. 
  • The price quoted to the Downlands College Art Exhibition must be inclusive of GST. It is the price at which the artwork will be offered for sale. 
  • Registered artists/dealers/galleries should inform Downlands College of their ABN in the contact details section of their artists portal. This is compulsory for sales over $1000. 
  • Registered artists/dealers/galleries may apply for tax credits on the GST paid on the commission (fee for service) retained by the College in the case of sold works. 

Example (if registered for GST) 

  • An artwork is valued at $100. 
  • It is sold at the GST-inclusive price of $110. (Nominated by supplier) 
  • Commission (25%) payable to the College is calculated on the GST-exclusive price. 
  • That is: Commission payable = 25% ($110 – $10 GST) = $25 
  • The College will also collect 10% GST on the commission earned. That is: 10% x $25 = $27.50
  • The College retains $27.50 and pays $2.50 GST. 
  • The artist is forwarded a cheque for $82.50 and pays $10 GST, but if registered, may claim a tax credit of $2.50. 
  • $27.50 + $82.50 = $110 initially received from the purchaser of the artwork.