RME DAX Portal Guidelines 2021

 Your invitation to the Artists Portal with instructions:  (Please do not share this page)

We are excited to invite you to submit work for selection via our new artist portal system. The portal will let you upload specific works for appraisal from 1 June.


Dear “artist”,


Just a reminder that you have until 1 August to enter details of your submissions for our September exhibition The portal will let you upload specific works for appraisal from 1 June. 

If you have already had work accepted, please check online to ensure your data is correct.  You can adjust your profile data by logging back into your portal.  Artwork changes can be made by sending me specific details, but please don’t inundate me with successive updates.  Best you enter correct data to begin with.

The rapidly growing catalogue is now live at –        https://www.downlandsart.com/artist-list-2021/


As our exhibition has become very popular amongst exhibitors in recent years, we will find it necessary to be quite selective in 2021 to reduce our catalogue numbers from around 1200 down to around a maximum of 750. We may initially accept just one or two works from you and then in early August select more from those submitted in the first round.

If accepted these will works attract a $5 non-refundable administration fee and be included into our September catalogue.  Credit card details will be required before you can upload your artwork details, but you will only be charged for works accepted.

Email me –  hollise@downlands.qld.edu.au  if you have difficulties. I’ve noted, during phone support conversations, that areas with poor internet service may struggle with loading data on to our portal.


Some important dates and details for the exhibition in September:

  • Artworks may be submitted for selection via our online portals till 1 August. 
  • First round artworks will be selected by early August and these will be charged a $5 non-refundable entry fee per catalogue item selected and a commission of 25% upon sale.  The curator may then ask some artists to provide extra works for our catalogue if necessary.
  • Brisbane artists are now responsible for delivery of their own works or by direct arrangement with curator.  No drop off point exists at Indooroopilly.
  • Private works to be delivered to the college 12-13 September. (Times to be advised)
  • Hanging 13-15 September
  • Artist meet/information night 16 September (Times to be advised)
  • Gala opening 17 September 7pm
  • Exhibition close 25 September 4pm (No collection till 26th)
  • Sold/unsold artwork collection from the college 26-27 September. (Times to be advised)


All artworks will be hung at the discretion of the curator and exhibition committee. All proceeds go to the College P&F. 

We will be looking for volunteers, particularly for the week before opening night, and the Sunday – Tuesday de-mount after the show.


Your Portal access:

You will be provided with a website address (URL) below, which will ask for your email address.

This will then send you a one-time only link which will grant you secure access to your portal and the private data stored within.  You will need to follow this procedure each time you access your portal. There is no login and password, just access via your own, secure email address. Just like getting a confirmation TXT from internet banking.

*due to congestion you may receive a login error, please try again soon.  We have had issues with the software not sending an active link, but this will remedy itself with some patience. Our apologies.


Before you start using your portal, please ensure you have the following data prepared.  Then be patient as you enter your details.


  1. Supplier details

Have your credit card details for admin fee








TASS_ID_ (Downlands_ID_Code if you know yours 000 if you don’t) “Yours”

GST_STATUS (Dropdown Menu Registered/Unregistered/Hobby)

ABN_ (If Registered)

ACCOUNT_NAME (Bank account for sales remuneration)




Enter these details and save before adding Artist Details.


At this point you may be asked to supply your billing details for the $5 administration fee.  This will only be charged if your work is selected for the exhibition. I will choose a profile image from Selected Artworks.


  1. Artist details (add more here if you represent more than yourself)



BIOGRAPHY – for Artist history (1000 char) paste your Bio/CV as text here – (advise us if you are a past Downlands student?)

ARTIST STATEMENT: About your artwork practice





(Please open your Website, Facebook, Instagram a in a browser page and copy the link from the address bar)


  1. Artworks


MEDIUM: Your materials (80 Char)

ARTIST PROFILE – select from this drop down menu, it lists all the artists you have entered above.

DIMENSIONS (Numeric cm)

RETAIL PRICE (Our catalogue price – include commission and GST.

DESCRIPTION – Brief 200 characters for artwork wall cards

MAIN_PICTURE (upload Main image and details pics if you have them)


+ Artwork if you have more….



You do not have to submit your work immediately; it will remain suspended in the portal till you do so.  You can submit individual works or all at once if you are happy to.  Be sure to submit your work before the end of July deadline though. (Cannot be edited by user once submitted)

Please be patient when entering data, particularly if you have an old computer or poor internet connection.


*Please advise of any submitted/accepted works which become unavailable and remove them from your portal as soon as possible.


See here for Terms and Conditions of Entry and GST details >>> 



(bookmark the page for future reference as it is not a public page on our site)

All works are subject 25% commission and the relevant GST charges upon sale unless otherwise arranged with the curator.




Accessing your portal:

By clicking on the following link, you agree to all terms and conditions and provide accurate GST details for our records.



(Please, do not share this link)

*due to congestion you may receive a login error,  please try again soon.



Kind regards


Evan Hollis




Evan Hollis

Curator RME Downlands Art Exhibition


Downlands College

72 Ruthven Street / PO Box 250, Toowoomba 4350

Tel 07 4690 9500    Fax 07 4690 9610