Portal Access


Our exciting new Junior School facilities have now been completed and we are back to front of school delivery for artworks in 2023!

It would be greatly appreciated if Artists can assist us this year with the hanging and demount of the exhibition during September.


Works are to be delivered at the indicated times:

Downlands College – Graham Centre at front of school.

Saturday 6 September  1:00pm – 4:00pm

Sunday 7 September  9:00am – 5:30pm (deadline at Sunset)

Volunteers/exhibitors are encouraged to help receive artwork at these times and with hanging on the Monday, Tuesday and Wednesday.

(If these times are not suitable for delivery please contact the curator to arrange an earlier drop off.)

Collection of unsold work

Thursday 19 September  9:00am – 8:00pm

Friday 20 September  9:00am – 8:00pm

Saturday 21 September 9:00am – 6:00pm

  • WORK SHOULD BE COLLECTED from the College by MONDAY 23 SEPTEMBER 2023.
  • No responsibility will be taken for works not collected by this date unless prior arrangements are received and agreed to in writing by representatives of the Downlands College Art Exhibition.

* Artists are encouraged to help with pack up.  

By clicking on this button to access your Artist’s Portal you hereby agree to all conditions of entry below.

RME DAX 2024 Conditions of Entry and GST regulations

  • All works exhibited will be offered for sale. All works are hung at the Curator’s discretion. Artists will receive a consignment receipt upon artwork delivery to the college.
  • All works are subject 25% commission and to the relevant GST charges upon sale unless otherwise arranged with the curator.
  • All supplied works must be clearly marked with the name of the artist and title. In the case of three-dimensional works submitted in quantity, individual saleable pieces should be numbered consecutively. Look for an email from ArtGalleria should you have work accepted. This will include a label which may be attached to your work for convenience.
  • All two-dimensional works will be strung, ready for hanging, except large works to be hung direct from D-shackles. It is recommended that non-framed canvases have painted edges and be sturdy i.e. at least 25mm deep. Warped canvases will not be hung.
  • All three-dimensional works will be ready for installation including any fittings and directions included with the work.
  • A concise artist’s statement and photographs are requested for website, and exhibition signage. This will be entered through your artist’s portal
  • By submitting artwork to the Downlands Art Exhibition you give permission for photographs of your work to be taken by Downlands for publicity. (Public photography prohibited during the show).
  • Artist’s portal submissions must be completed no later than 1 August 2024. The curator will accept or reject works based upon their suitability to the catalogue and the volume of works submitted in a similar style.

Due to the number of artworks we are managing, no item changes can be made upon delivery, only deletions.

Volunteers for wrapping and return of unsold works most welcome – http://www.downlandsart.com/volunteers.html  (live soon)

  • Delivery and collection times must be adhered to.  These will be published and updated on www.downlandsart.com
  • No responsibility will be taken for works not collected at these times unless prior arrangements are received and agreed to in writing by representatives of the Downlands College Art Exhibition.




(Use these examples to calculate the catalogue prices in your portal entries)

Downlands College Art Exhibition responsibilities:

Downlands College sells the artworks at a price nominated by the artist/supplier on the understanding that such price is GST inclusive.

Commission on sales will be calculated on the GST exclusive price.

In addition, Downlands College will also collect 10% GST on the commission (fee for service). This will be forwarded to the tax department by the College.

Downlands College will provide the necessary receipts for registered artists/dealers/galleries to claim tax credits on the GST paid on the commission.

Supplier Responsibilities if not registered for GST:

Artists in this category must indicate their GST status in the contact details within their artists portal.

The portal price quoted to the Downlands College Art Exhibition is the price at which the artwork will be offered for sale.

GST will not be collected on the sale of the artwork but will be collected on the sales commission.

Example (if not registered for GST)

An artwork is valued at $100.

It is sold at $100.

Commission (say 25%) payable to the College is calculated on the sale price.

That is: Commission payable = 25% of $100 = $25

The College will also collect 10% GST on the commission earned. That is: 10% x $25 = $2.50

The College retains $27.50 and pays $2.50 GST.

The artist is forwarded a cheque for $72.50.

$27.50 + $72.50 = $100 initially received from the purchaser of the artwork.

Graham Centre

The RME Downlands Art Exhibition is usually held in the College’s Graham Centre. This is at the top of the curved driveway, the entry on Ruthven Street, Toowoomba.  We will continue this grand tradition in 2023.  Our regular curator, Evan Hollis, strives to present a large, formal gallery space with artworks curated primarily by genre, sunject and media useage. Accepted artworks are of a high  standard whereby more affordable works are often hung near serious investment pieces creating an interesting viewing experience and purchasing options for all browsers.

During the exhibition refreshments are available at the Café in  Tudor Hall which is adjacent to the Graham Centre.  Visitors can relax with morning or afternoon tea or lunch whilst contemplating your newly acquired art under the shaded café tables.


2023 Partners Prospectus avavilable soon


Mark your calendar for Gala Opening 13 September 2024 at 7 pm

Book tickets for RME Downlands Art Exhibition Gala Opening here soon.

The exhibition opens between 14 - 18 September, 10 am - 4 pm.